Get more done daily – free report!

free-reportI’ve just put the finishing touches on a brand new free report that will help you get more done every day and feel less overwhelm!  Having to much to do, running in circles and feeling disorganized are all common problems for solopreneurs.  One of the biggest single complaints I hear is that business owners are overwhelmed.  When you wear all the hats in your business, you have to be super-efficient and super-organized to get done what you need to.

Most people understand the basic concept of keeping a to-do list, but they make mistakes in how they keep it that cost them time, well-being and productivity.  The good news is that this report gives you 5 really easy tips for writing your daily to-do list that you can use right away to start feeling more on top of things.

Fill out the form below and get your report right away!



Save time and improve quality with templates

templatesAs a solopreneur, using your time well is one of the most important things you can do.  Anywhere you can be more efficient while maintaining quality will help you have a more profitable and fulfilling business.  When you wear all the hats in your business, every single thing you do has to have a purpose and somehow help your bottom line.

One of my favorite efficiency techniques is using templates.  A template helps you to do tasks more quickly by giving you a place to start or often a complete version of the end result.  You can create templates for a variety of purposes such as:

  • Social media updates
  • Answers to questions you are asked often
  • Initial contact with a new person
  • Emails for various purposes
  • Promotional copy for specific events

If you have a task you know you’ll be doing again and again, begin creating your template the very first time you do the task.  Revise it each time until you have the best possible version you can create.  Be sure to test your template to make sure it works.  Here are a few ideas to test your templates and see how well they are working:

  • When you answer a question, does it resolve the issue for the other person or do you get more questions?
  • Does the person take the action you direct them to take?
  • If you are asking for something such as information in your template, do you get what you need?
  • What kind of feedback are you getting?

templatesTemplates can be stored in a variety of ways depending on how and where you use them.  Social media tools such as Hootsuite let you save drafts right inside them.  Anything written can be stored in a plain text editor or word processing document.  Any initial contact can be done via a form designed for the specific person using it (e.g. a potential customer, a vendor, a strategic partner, etc).

Start using templates as soon as you can.  They will save you time and allow you to do better quality work.  The people you deal with will get more consistent action from you and you’ll have more time to do creative and innovative work.

Templates are just one of the bonus strategies I cover in my book The Solopreneur’s Success Strategy: Automate Your Grunt Work.  In the book I teach you 9 automation strategies so you can spend less time doing repetitive boring tasks.  I also give you 3 bonus strategies (including how to use templates) that are related to automation.  Grab the book on Kindle at the link below (you don’t need a Kindle device, scroll below the link for more information):

The Solopreneur’s Success Strategy: Automate Your Grunt Work

Note: You do not need a Kindle device to read Kindle books.  You can get a free tablet or phone app or use the Kindle desktop reader.  Click the book link above and explore the options in the Kindle store.  

Tips for automated appointment scheduling

Tips for using an automated appointment schedulerWhen I first started my business, I scheduled my clients via an email exchange.  It usually took several emails to find a jointly acceptable time, and in the interim both of us were held up from booking something else that might interfere with a time we had already offered.  This back-and-forth creates a spreading wave of inefficiency and is not a good use of time for a solopreneur or anyone for that matter.  As a solopreneur, you have to be super efficient in how you use your time because you are juggling so many things.  Appointment scheduling is one of the first areas I automated.

Now, I use an automated scheduler called Timetrade (timetrade.com) that links directly to my Google calendar and shows my guests available appointments in their time zone.  They can book on the spot with no back and forth.  We each receive a confirmation email and the appointment is put right on my Google calendar.

Using a scheduler like Timetrade is great, but it takes some getting used to.  Here are a few tips to help you get going quickly with automating your appointment scheduling:

  • Give clear instructions for how you will meet.  For example, specify who will initiate a phone call and what number you will call from or receive the call on.
  • Handle time zone issues.  Timetrade displays meeting times based on the time zone settings on your and your guest’s computers.  If the service you choose does not handle different time zones, make the time zone you are displaying clear to your guest.
  • Provide your guests with an alternative in case they can’t use your scheduler or can’t find a time that works.  You can say something like “If you can’t find a time that works, email me some alternatives and I’ll do my best to be available.”
  • Make sure to stay on top of your schedule.  Remember, things can be put on your calendar at any point.  Make sure to block out any days you want off or days you won’t be available for other reasons.

If you aren’t using an automated appointment scheduler, I suggest looking into getting one.  This can free up time that you can use for better (and more profitable) things.  I explore the use of an automated appointment scheduler in more detail in my #1 bestselling book The Solopreneur’s Success Strategy: Automate Your Grunt Work.  The book has 9 other automation strategies plus 3 bonus automation-related strategies.  Check the book out in the Kindle store here.

Don’t have a Kindle?  You can still enjoy Kindle books by using a free tablet or phone app or free desktop reader.


Free book download today!

Is a Solopreneur Business Right for You?In honor of Small Business Saturday, I’ve polished up and revised my first Kindle book “Is a Solopreneur Business Right for You?” and made it available free today through Monday (aka Cyber Monday!)

Grab your copy here:

Is a Solopreneur Business Right for You?

Today is all about supporting small businesses, and if you are thinking of starting your own small business I want you to have this book.  In the book, I share what you need to know to figure out if the model of a solopreneur business is a good fit for you.  Enjoy, and please use the social sharing buttons below to spread the word to your community and to any aspiring entrepreneurs you know.  Thanks!


Book Review: Be More Popular, Culture-Building for Startups

Be More Popular

Be More Popular is about creating and utilizing culture to make your startup a success.  I’ve written and spoken a lot about how I think that startups are not the same as solopreneurs, but there is a lot of value for solopreneurs in this book.  I decided to read this book because I have tremendous respect for the the author, Lee Schneider, and have collaborated with him on several occasions.  I’m also a subscriber to his newsletter and fan of his Twitter feed!

One of the key themes of this book is on gaining users for your product, but there is a big focus on building community.  There are some valuable lessons in the community-building part of the book, and most of what is written about gaining users can be applied to other kinds of businesses as well.

Can a one-person business have culture?

At first I questioned this idea because culture, almost by definition, is shared by more than one person.  However, the theme of culture is expanded upon greatly and culture isn’t only about shared rituals or traditions by employees.  Culture permeates everything about your business and is a backdrop to every decision you make.  Culture impacts what kind of people want to do business with you.  The biggest takeaway I got in this area is that your business has a culture whether you are aware of it or not.  Rather than let your culture just be some scattered list of ideas that you don’t even know about, it’s better to be intentional in creating your culture and communicating it.

Much of the book is dedicated to building community, and this is valuable for a solopreneur as well.  Even though you may be mostly a one-person operation, the people who are interested in what you have to say are your community.  They are your future customers, your advisory board and the home of your business.  The book features case studies, and covers both fast and slow ways to build your community.

Most of what  I’ve mentioned so far has been more about how this book teaches you new concepts and new ways to think about your business.  However, there are some really practical “how to” sections as well.

One of the noteworthy sections of the book covers how much you can or should spend to acquire a user/community member/potential customer.  Spending money is a perfectly valid way to let people know about you, but it can be a challenge to balance how much you spend vs. the potential revenue per client.  Lee walks you through the calculation in enough detail that you could do this for your own business.  It’s a really valuable concept and one that all business owners should be aware of.

A second section with valuable “how to” information is on using email marketing.  It’s refreshing to hear someone in the startup community talk about the value of email marketing even though there are much more exciting and newer ways to reach people.  The fact is that email marketing is still one of the most, if not the most, valuable activity a business can engage in even if it’s not particularly sparkly or new.

An unexpected surprise was a chapter on hacking your nervous system.  This was toward the end of the book, and it was almost like getting a present!  The book would have been complete without this chapter, but it was useful information on how you can make small changes to help yourself perform better.

I recommend you read this book for your business!  Click here to see this book on Amazon.

Image from Amazon.com


Registration open for the Get Your List Growing Bootcamp!

I’m excited to share with you that registration for the Get Your List Growing Bootcamp is now open!  In this bootcamp, my co-instructor Becky Sangha and I teach how to create a profitable email list of people who want to hear from you and who want to buy from you!  Even if you are completely new to email marketing or if you are tech-shy, we can get you started.  We give you step-by-step instructions for signing up with an email service, creating a free gift to entice new subscribers, and getting a sign-up form on your website.  Once you’ve had a chance to get used to having and emailing your list, we get into strategy and measurement.

Click this link to get started now:

Get Your List Growing

All new email marketing training, parts 1 & 2 now available!

This week Becky Sangha and I are releasing a free 3-part video training on listbuilding and email marketing.  As of today, parts 1 and 2 are available, and you can get access at the link below:

Get Your List Growing

Be sure to add your “like” to the over 900 already there, and tell me what you think or ask a question in the comments.  Becky and I read every comment, and we really look forward to hearing from you.

 

“How big is your list?” is the wrong question

List size isn't the most important thingI’m a big believer in the power of email marketing and listbuilding.  Whenever this topic comes up, the topic of list size also comes up.  Some people have list size envy or even list size shame.  Many times, when you first attempt to partner with someone list size is one of the first topics on the agenda.

The problem is that “How big is your list?” is the wrong question to ask, especially if it’s the only one you ask.  Why is this the wrong question to ask?

It’s the wrong question because it doesn’t give you the information you really want, which is “How many people are likely to see an email you send?”  What you really want to know is “How many people typically open your emails?”  That’s what will tell you how many potential customers could be reached.

Here’s an example:

A person with a list of 10,000 and an average 20% open rate will give you an average of 2,000 people opening and potentially reading an email.  A person with a list of 20,000 but an 8% open rate will only have an average of about 1,600 people opening their emails.  If you stopped at “How big is your list?” you would probably choose the person with the bigger list to partner with.  It’s not until you explore how many people actually open emails that you realize that the person with the smaller list has a better chance of getting more people to open an email.

So, stop obsessing over list size!  It’s the number of people who read the email that matters.  Start paying as much attention to how many people open your emails as you do to how big your list is.  When it’s time to work with someone else, make sure to ask the right questions of them as well.

Want more great information on listbuilding and email marketing?  Sign up for a free video training at Get Your List Growing.  


How to kick-start your day

Know how you are going to start your dayIt can be hard to get your day started when you are a solopreneur!  There’s so much to do in so many different categories, and then there’s all your personal stuff too.  If you don’t have enough structure, that wide-open schedule might be as much a curse as a blessing.  One way I get started right is to have a kick-start that I do every day.  No matter how overwhelmed and lost I might feel, I always know to go through this short list and then I will have at least gotten started.

Here’s my kick-start list:

  • Clear my calendar and to-do list.  I make sure I’ve done everything I planned to yesterday or I add it to today.
  • Review business priorities.  I keep a one page document on hand that tells me what my current business priorities are.  By reviewing it daily, it’s easier to make decisions that align with my priorities and not get sidetracked.
  • Write 100 words.  This is a combination brain download, business journal, and writing warm-up.  It’s a small chunk of writing that gets me going.
  • Do a money-making task.  I always include something directly related to making money in my kick-start because it feels good to start the day that way.  No matter what else happens, I’ve done something to make money that day.
  • Implement any coaching advice I’ve received.  I regularly invest in training for myself just like I ask my clients to.  Since I want to make it worth my while, I make sure to implement at least something from my training every day.

Once I tackled this list, I have a sense of accomplishment and my day is off to a good start.  It’s often enough to get my momentum rolling and I can dig into everything else I want to get done.  As with so many things, once you get your work day started it’s much easier to keep going than it was to get started.

If the idea of having a set way to start the day doesn’t appeal to you, an alternate approach is to set up the start to your day the night before.  As your last task of the day, get yourself organized and set up for the morning so you can jump right in.  Either way, make sure you give yourself an easy way to get your day going or you might waste a lot of time just trying to get started.

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